Excel shortcuts to help your practice

Holly Sheriff MSLS • August 6, 2018

As a paralegal, I use Microsoft Excel every day to create spreadsheets, graphics, and trial exhibits.  Here are some of the most common shortcuts:

CTRL + 1 Format Box
ALT + E + S + T Copy Format
ALT + H + 0 Increase Decimal
CTRL + SHIFT + 7 Boxing
ALT + H + 9 Decrease Decimal
ALT + O + C + A Fit Column Width
ALT + H + O + R Change Tab Name
ALT + W + F (Un)Split Panes
ALT + W + S (Un)freeze windows
SHIFT + CTRL + # Date Format
SHIFT + CTRL + $ $ Dollar Format
SHIFT + CTRL + % % Percentage Format
ALT + “=” Sum Function

Function Key Shortcuts

Function keys may not be available on all devices.

F 2 Edit Cells
F 4 Anchor Cells
F 7 Spell Check
F 12 Save As
SHIFT + F 2 Insert a Comment
SHIFT + F8 Add to Selection
SHIFT + F10 Right Click
CTRL + F3 Name a Cell

 

CTRL Shortcuts (Used in Microsoft Excel & Word)

The CTRL Shortcuts may look similar because they are the same CTL shortcuts from Microsoft Word.  These shortcuts may not be available in all versions of Excel and Word.

CTRL + A Select All
CTRL + B Bold
CTRL + C Copy
CTRL + D Fill Down
CTRL + F Find
CTRL + I Italic
CTRL + N New Workbook
CTRL + O Open
CTRL + P Print
CTRL + R Fill Right
CTRL + S Save Workbook
CTRL + U Underline
CTRL + V Paste
CTRL + W Close Window
CTRL + X Cut
CTRL + Z Undo