STOP MICROSOFT WORD FROM CALLING YOU AUTHOR

Holly Sheriff MSLS • January 9, 2020
Stop MS Word from Calling You Author

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Stoping Microsoft Word from calling you “author” in comments is easier than you think. If Track Changes identifies you as “Author” instead of your username when you are inserting comments and edits, this means someone has used the Document Inspector to remove hidden data from the document.

There are two ways to fix Word from identifying you as the author of a comment or an edit the primary way under “file” in the ribbon and the more advanced way under the “trust” center.

 STOP MS WORD FROM CALLING YOU AUTHOR – The Basic Method

For these steps to work, you must have a new blank document open.

  1. Open a new Word Doc.
  2. Click the File tab in the ribbon.
    Picture 2 - File Tab

    Picture 2 File Tab -Best Virtual Paralegal LLC

  3. Select the Info tab in the back of view of MS Word.
    Picture 3 - The Info Tab in the back view of MS Word

    Picture 3 – The Info Tab in the back view of MS Word Best Virtual Paralegal LLC’s Blog

  4. Select Allow this information to be saved in your file under the Inspect Document heading. This information will only appear if the Document Inspector has already removed hidden properties or end-user data from your file.  Furthermore, it will disappear once it is selected.
    Picture 4 - Allow this information to be saved in your file

    Picture 4 – Allow this information to be saved in your file Best Virtual Paralegal LLC’s Blog Instructional Photo

  5. Hit the back arrow to return to your document.
  6. Enter a new comment to confirm your username appears instead of “Author.”
    6.Enter a new comment to confirm your username appears instead of “Author.”

    Best Virtual Paralegal LLC Blog Instructional Photo 2020

  7.  Save your document.

ADDITIONAL RESOURCES

There are a few reasons an end-user would have for wanting to remove hidden data and metadata from documents. To learn more about removing hidden data from your docs

Stop MS WORD From Calling You “Author” THE ADVANCED METHOD

Warning: Proceed With Caution

Before we jump into the advance method for putting a stop to MS Word calling you author, there some words of caution. Incidentally, some MS Word tenants may not have access to the Trust Center. Your network administrator may control the Trust Center. Please proceed with caution; it may be wise to complete these steps on a secondary copy of your document rather than the firm’s original.

  1. Open a secondary copy of your original document. (See the warning above.)
  2. Select the File tab ( See Picture 2 ).
  3. Select the Options tab in the back of view of MS Word. (See Picture 5)
    Picture 5 - STOP MS WORD FROM CALLING YOU AUTHOR

    Picture 5 – Options Screen in MS Word Best Virtual Paralegal LLC

  4. Select the Trust Center tab in the Word Options dialog box. (See Picture 6)
    Picture 6 - Trust Center Settings BVPLLC

    Picture 6 – Trust Center Settings BVPLLC

  5. Select the Trust Center Settings (See Picture 6)
  6. Select the Privacy Options tab in the Trust Center dialog box. (See Picture 7)
    Picture 7 Privacy Options

    Picture 7 – Privacy Options BVP LLC Blog

  7. Uncheck the Remove personal information from file properties on save option.
  8. Click the OK button to close the Trust Center dialog box.
  9. Hit the OK button to close the Word Options dialog box.
  10. Pick the File tab in the ribbon ( See Picture 2 ).
  11. Click the Info tab in the back view ( See Picture 3 ).
  12. Select Allow this information to be saved in your file under the Inspect Document heading ( See Picture 4 ).
  13. Save your file.

Time to sign off

There you have it – two ways to stop MS Word from calling you “author” when you are inserting comments into a document. We hope you have found this article useful. Post your comments and questions below – we’ll answer!

That’s a wrap, thank for reading! Contact us any time for a free appointment to chat about your goals and objectives for your practice or paralegal firm – we’ll be glad to help!

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